Special Events Risk Assessment

Special Events: For the purposes of completing a SERA form, a special event is defined as a gathering that includes at least one of the following conditions:

• Advertised and/or open to the public.
• Alcohol will be served.
• Food will be catered.
• Outside supplier utilized, such as entertainer, speaker, musician, approved animals, etc.
• High attendance or potential for high attendance.
• Income-producing; fees or admissions collected.
• Media contact or involvement.
• Minors involved or invited.
• Outside normal business hours, including weekends, unless solely for academic purpose.
• Overnight stay.
• Outside entity using UTD property or facilities for event. (Use of University facilities and/or joint sponsorship).
• Potential for significant disruption.
• Controversial speaker or subject matter.
• Requires Facilities Management, Parking, Police or Fire & Life Safety involvement.
• Requires insurance.
• Utilizes release and/or waiver.
• University-sponsored event at off campus location(s), including personal residences.

High Risk Activities: The following activities are not insurable and are considered high risk. Risk Management does not endorse these activities. VP or dean approval is needed. Approval from the assistant director of Fire and Life Safety is also needed for any activity involving fire or pyrotechnics.

• Inflatable amusement devices,
• Carnival rides,
• Knocker ball/bubble soccer,
• Bungee devices,
• Fireworks,
• Mechanical bucking devices,
• Rock wall structures,
• Animals other than dogs, cats, goats and miniature horses,
• Trampolines and
• Zip lines.